Exhibitor Information and Corporate Registration

VRWA Conference and Trade Exposition

April 15 - 17, 2019

Hotel Roanoke, Roanoke, VA



All of our booths are currently sold out.  Let us know if you would like to be put on a waiting list.  

You may also register as a vendor with no booth.  

Check out the registration forms below or log in to register.

Why You Should Be There
It  gives you the opportunity to meet with your customers all under one roof
Gives you the opportunity to interact directly with your customers
And because we are the best conference on the east coast

Booths will be assigned to VRWA Members first – after February 1, 2019 booth sales will be opened to non-members
Booths are assigned first come first serve basis

Registrations  MUST be paid in full before booth assignments are made, AND include signed exhibitor agreement.  Online registration allows for you to select the agreement as part of your order.

Floor plan of Hotel RoanokeConference Center and booth location.

Exhibitor setup and breakdown
You can begin setup on Monday, April 15th  at 11:00 am. Setup must be completed by 6:00 pm Monday
Breakdown begins after the vendors grand drawing Wednesday April 17th at 11:30 am. 
We ask that you not break down ahead of time unless you have made prior arrangements

Loading/Unloading Area:
You are to unload at the Conference Center entrance off of Wells Avenue. The Roanoke Ballroom is located just inside the door.

Exhibit hall hours
6:00 pm – 7:30 pm  Monday, April 15th  
7:30 am – 6:30 pm Tuesday April 16th  opening with a continental breakfast
7:30 am – 11:30 am Wednesday, April 17th opening with a continental breakfast
NOTE: Wednesday breakdown will be at 11:30 am after closing of the exhibit hall
Exhibit hall receptions
6:00 pm – 7:30 pm  light refreshments and door prizes – Opening of the Exhibit Hall - Monday, April 16th 
5:00 pm – 6:30 pm  light refreshments & door prizes – Vendors Night Tuesday, April 16th 

Booth prices includes
Pipe and drape (8-ft back drape, 3 ft side drape)
One 110 V electrical outlet
Booth identification sign
6 – foot draped table
Two side chairs – Wastebasket
Technical sessions, breaks, breakfast both days and lunch on Tuesday ONLY

Booth Prices

Main hall, regular booths 10 x 8 are
$740 Members (2 attendees)
$890 Non-Members (1 attendee)

Prefunction (Pink) booths 10 x 6 are
$790 Members (2 attendees)
$940 Non-Members (1 attendee)

Corner booths (Blue) 10 x 8 are
$815 Member (2 attendees)
$965 Non-Members (1 attendee)

Near Food booths (Green) 10 x 8 are
$840 Member (2 attendees)
$990 Non-Members (1 attendee)

Exhibit shipping and handling

Hollins Exhibit will be handling shipping.

They will contact you several weeks prior to conference with further information and instructions. If you need additional accessories you many contact Woody Weaver at wweaver@hollins-expo.com or call 540-362-3940 ext 118. 

Fish Bowl Drawings
Vendors are encouraged to have their own fish bowl drawings at their booths. There will be a winner’s board outside of the exhibit hall to post the names of the winners. You are responsible for posting the winner’s name and delivering the prize.

Lodging Information
Reservations are made by individuals no later than Friday, March 22nd , 866-594-4722 or https://book.passkey.com/event/49816028/owner/9515698/home
Room rate will be $134.00 single/double plus taxes – mention VRWA for rate
One night non-refundable deposit required

Parking will be $10.00 self-park and $16.00 for valet parking, daily $1.00 - $8.00


Overflow Hotel

Hampton Inn and Suites

27 Church Ave SE
Roanoke, VA 24011
$159/ a night plus taxes and fees



Holiday Inn Tanglewood - Roanoke

4468 Starkey Rd SW
Roanoke VA 24018
(540) 774-4400
$109.00 / night plus taxes and fees


Thank you to all that attended!

If you are a VRWA member, we ask that you login above first, in order to receive member pricing.

If you are not a member, you can become a member today by purchasing or renewing your membership - Check out membership benefits.

Or you may continue as a non-member.  Non-members will have booths assigned after Feb 1.  

Booths are assigned on a first come first serve basis.