Corporate Vendor Info and Registration

VRWA Conference and Technical Exposition

April 25-27, 2022



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Why You Should Be There
It  gives you the opportunity to meet with your customers all under one roof
Gives you the opportunity to interact directly with your customers
And because we are the best conference on the east coast

Booths will be assigned to VRWA Members first – after February 1, 2022 booth sales will be opened to non-members
Booths are assigned first come first serve basis

Registrations  MUST be paid in full before booth assignments are made, AND include signed exhibitor agreement.  Online registration allows for you to select the agreement as part of your order.

Floor plan of Hotel Roanoke Conference Center and booth location.

Exhibitor setup and breakdown
You can begin setup on Monday, April 25th  at 11:00 am. Setup must be completed by 6:00 pm that same day.
Breakdown begins after the vendors grand drawing Wednesday April 27th at 11:30 am. 
DO NOT break down ahead of time unless you have made prior arrangements

Loading/Unloading Area:
You are to unload at the Conference Center entrance off of Wells Avenue. The Roanoke Ballroom is located just inside the door.

Exhibit hall hours
6:00 pm – 7:30 pm  Monday, April 25th   
7:30 am – 6:30 pm Tuesday, April 26th  opening with a continental breakfast
7:30 am – 11:30 am Wednesday, April 27th opening with a continental breakfast
NOTE: Wednesday breakdown will be at 11:30 am after closing of the exhibit hall, NOT EARLIER
Exhibit hall receptions
6:00 pm – 7:30 pm  light refreshments & door prizes – Opening of the Exhibit Hall - Monday, April 25th  
5:00 pm – 6:30 pm  light refreshments & door prizes – Vendors Night Tuesday, April 26th 

Booth prices includes
10' x 6' booth space
Pipe and drape (8-ft back drape, 3-ft side drape)
One 110 V electrical outlet
Booth identification sign
6 – foot draped table
Two side chairs and wastebasket
Technical sessions, breaks, breakfast both days and lunch on Tuesday ONLY

Booth Prices

White Booths 
$750 Members (2 attendees)
$1350 Non-Members (1 attendee)

Pink Booths 
$800 Members (2 attendees)
$1450 Non-Members (1 attendee)

Blue Booths
$850 Member (2 attendees)
$1550 Non-Members (1 attendee)

Green Booths
$900 Member (2 attendees)
$1650 Non-Members (1 attendee)

Exhibit shipping and handling

Hollins Exhibit will be handling shipping.

They will contact you several weeks prior to conference with further information and instructions. If you need additional accessories you many contact Kris Peter at kpeter@hollins-expo.com or call 540-362-3940 ext. 115. 

Fish Bowl Drawings
We encourage you to have your own drawing.  You will need to post the name of the winner on the winner's board outside of the exhibit hall and to deliver the prize to the winner.

Lodging Information
The Hotel Roanoke and Conference Center
110 Shenandoah Avenue

Roanoke, VA 24016

Toll Free: (866) 594-4722

$136.00/ night + taxes

One night non-refundable deposit required

Be sure to ask for the VRWA Conference rate

Rate Deadline: April 2, 2022
Parking will be $11 self-park and $17 valet

(Prices subject to change)


Registration is OPEN for VRWA Members.

Non-member Vendors may register February 1, 2022

Please contact our office at email@vrwa.org with any questions or concerns.

Vendor / Exhibitor Non-Member

VRWA members, login above in order to receive member pricing.

If you are not a member, you can become a member today by purchasing or renewing your membership - Check out membership benefits.

Or you may continue as a non-member.  Non-member vendor registrations and booth assignments will not begin until February 1, 2022.